Define Scope and produce a Scope Management Plan Define the scope of the project and detail how the scope will be managed.

Task

You are to prepare and submit Assessment 3 as an individual, based on the Virtucon/Globex scenario, and your peer to peer learning from Assessment 2.

You are required to develop a charter for the Project including:

Include the Project description and overview you developed as part of Assessment 2.

Part One:
MOV – Measurable Organisational Value
(This is the goal of the project and is utilised to define the value that your team project will bring to your client)
• Identify the desired area of impact – Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social
• With reference to your project, identify one or two of the following types of value:

• Better – is improving quality important to your client?
• Faster – does your client want to increase efficiency?
• Cheaper – is cutting costs important?
• Do more – does your client want to continue its growth?

• Develop an appropriate metric – this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.
  • Determine the timeframe for achieving the MOV – ask yourselves, when do we want to achieve this target metric?
  • SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE

(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system).

Part Two:
Define Scope and produce a Scope Management Plan
Define the scope of the project and detail how the scope will be managed.
Provide a list of Resources
Identify and detail the resources for the project using MS Project where appropriate, including:

• People (and their roles), plus any extra personnel that is required for the project.
• Technology – any hardware, network and software needs to support the team and your client.
• Facilities – where will most of the teamwork be situated?
• Other – for example, travel, training etc.

Part Three:

Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include:

• Milestones for each phase and deliverable
• This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.
• Activities / Tasks
• Define a set of activities / tasks that must be completed to produce each deliverable.
• Resource Assignments
• Assign people and resources to each individual activities.
• Estimates for Each Activity / Task
• Develop a time estimate for each task or activity to be completed.

Part Four:

Project Risk Analysis and Plan

• Document any assumptions you have made about the project
• Using the Risk Identification Framework as a basis, identify five risks to the project – one for each of the five phases of the methodology.
• Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.

 

Part Five:

Quality Management Plan. It should include:

• A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
• Develop and describe the following that your project team could implement to ensure quality;
  • A set of verification activities
  • A set of validation activities

 

Part Six: 550 words

Closure and EvaluationResearching for the closure checklist and project evaluation

1. To prepare for this task, you will be required to provide an annotated bibliography.

Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation. The Annotated Bibliography is a critical examination of the most relevant, recent and scholarly research on the topic area that is not just a summary of the articles you have read.

You will submit this as an appendix to your project evaluation documentation.

Ensure that the AB submitted by you is your own work and has not been submitted elsewhere and comply with the University’s requirements for academic integrity.

Use the following resource to guide you around the research tools:
http://student.csu.edu.au/__data/assets/pdf_file/0009/186444/annotate1.pdf
http://libguides.csu.edu.au/itc

1. Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
   c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.

 

Rationale

This assessment addresses the following learning outcomes:

• be able to understand and apply appropriate communication practices within a project management context;
• be able to research and apply established IT project management principles, skills and techniques to a case study;
• be able to research and critically evaluate how a practising IT project manager applies IT project management techniques, project management skills, methods and software tools in the IT industry;
• be able to research and apply established IT project management principles, skills and techniques to a case study.

 

 

Project briefing

Congratulations!  You have been successful in gaining an appointment as an IT Project Manager consultant with Virtucon*.

Your assigned project

Please visit the Virtucon website (virtucon.uimagine.edu.au) to learn more about Virtucon, and our range of services (note: you will be prompted to enter your CSU username and password to access this site).

Once you have learned about Virtucon and our ranges of services, please access the Staff area by clicking on ‘Staff Login’ in the main menu and enter:

Username: staff101
Password: staff101

Once logged in to the staff only site, you will be able to access details of the current projects Virtucon is working on.  You have been assigned to the ‘Riverina Agriculture and Lifestyle Show’ project.

To access the project details, please click on ‘Current Projects ->Riverina Agriculture and Lifestyle Show ‘

You also have access to a number of templates to be used throughout the project. To access these please click on ‘Templates’.

Your Client

Your client is Globex Corp. To learn more about Globex and their business and history, please visit the Globex website (globex.uimagine.edu.au).  You should ensure you visit the Riverina Agriculture and Lifestyle Show page accessed via the ‘RALS’ link in the main menu. (note: you will be prompted to enter your CSU username and password to access this site).

My username and password

 

Csu username:sbarup01

Password:San@1992

 

As a Virtucon staff member and in order to gather information for your assigned project, you have been granted temporary access to the Globex staff intranet.  Please access this by navigating to the ‘Staff’ menu option.  You will need to enter:

Username: virtucon101
Password: virtucon101

In this area you will find the current form used to collect information for potential volunteers for the Riverina Agriculture and Lifestyle Show (found under the ‘Documents’ menu option) as well as other information regarding Globex.

Next Steps

Once you have read and familiarised yourself with all of this information, please read the requirements for Assessment 2 and Assessment 3 carefully.

It is critical that you ensure you attend or watch the recording of the Online Meeting that will be held in Week 1, as more information and clarification will be provided. You will be allocated to your team during week 1 and 2 and you should arrange a suitable time to meet during week 3.

There are a range of technologies you can use to ‘meet’ in the virtual space, such as Team Viewer, Google hangouts, Skype just to name a few.  It is up to you as a team to select, trial and agree on a preferred method.