Here you must explain how you plan to mitigate each project risk named. Be thorough in discussing proposed mitigation strategies for each risk in your register. Your purpose here is to show upper management how proactive you are!
Justification of Approach
Thoroughly discuss your proposed approach to planning and implementation for this project (methodology). You must explain why this approach is best for the problem you propose to solve. Explain what other methodologies you considered, and why did you choose this one? Discuss how you will be tailoring this methodology to fit the nature of your project (see the PMBOK for ideas). And be sure and discuss how your proposed project will use KPI’s and data modeling to enhance operational and strategic company goals (you need this to meet program outcomes).
Project Resource Management Plan
Here you will discuss what resources are needed for your proposed project in great detail. In this section you will be giving a summary of the proposed project and needed resources. And again, it is expected that you are repeating yourself somewhat from section to section.
Resources
Here you must list and discuss specific resources that will be needed to proceed with the proposed project, if approved. This should include human resources, financial resources, scheduling (time) resources, etc. Be sure and explain in detail why all named resources are essential to the success of this proposed project.
Justification of Resources
Here you must justify the need for these resources, both in terms of the success of the proposed project, but also in terms of how the use of these resources for this project will support overall company performance goals and objectives.
Resource Allocation Plan
Here you are discussing how the necessary manpower, hardware, software, and finances will be allocated if this project is approved. A chart can be useful here, but be sure and also discuss each aspect in detail.
Gaps and Impact on Other Projects
In this section you must discuss in detail the existing gaps (in overall company performance) that this proposed project will fill for the company. Remember, you have already addressed some of this in other sections, but it is expected that you repeat and elaborate again here. Also, discuss in detail how the proposed project will impact other active IT projects if approved.
Project Plan
Here you will summarize the proposed project plan. It’s a good idea to actually insert a visual proposed project plan here, that includes project phases and timelines. Be sure and provide a clear start and end date (in the future!) for each phase and each milestone in your chart. Then discuss each aspect of the chart in detail. And don’t forget you must include each sub-section below, and you must go into detail for each aspect of the project plan.
Scope
Be sure and discuss the boundaries of the proposed project by thoroughly defining what is within scope, and what is beyond scope, to clearly define the proposed project scope.
Assumptions
What assumptions are part of this proposed project plan? In other words, what is assumed to be true without needing to support it? Assumptions can also include events or circumstances that are expected to occur. There aren’t right or wrong answers here, just be thorough and clear in considering your own (and the company’s) assumptions during the planning phase. This can help prevent a host of issues.
Project Phases
Be sure and define and discuss each phase of your proposed project, as well as discuss in detail what will take place during each phase, with clear future start and end dates provided for each phase.
Timelines
Be sure and include a visual of the proposed timeline (with future start and end dates for all phases and milestones), and then discuss each aspect thoroughly, explaining the reasoning behind the length of time required for each aspect of the proposed implementation.
Dependencies
Here you will discuss what the implementation of this project hinges upon. What has to happen (other than project approval) for this project to be implemented successfully? What other factors might impact the successful implementation of this project?
Risk Factors
Yes, you have already completed a risk section for the overall proposal. Here you will discuss potential project risk factors again, and be very detailed about human risk factors, financial risk factors, and environmental risk factors (to fulfill program outcomes). You will want to write about each of these separately and in detail.
Important Milestones
Make sure to include clear start and end dates in the future for each of these milestones, and then discuss in detail. Yes, you are repeating yourself, and that is absolutely expected.
Details of Project Launch
Here you will present how you propose to launch the project. Remember, the purpose of the project launch is to build support among all stakeholder groups and to provide momentum for project success. Note that this requires details, so do some online research for ideas if needed, and then cite and reference any information you use.
Strategy for Implementation
Here you must introduce your proposed strategy (methodology) for implementing the proposed project, and then discuss how your strategy for implementing this project will incorporate core aspects of information technology principles and tools, including IT operations, enterprise architecture, disaster recovery, and information security and assurance. These all have to be covered, to meet program outcomes.
Documentation Deliverables
The documentation for installation and maintenance of this solution will be created by the Technical Team Lead team and stored in the online knowledge base as an article. The project lead will email each site’s technicians and site lead when work is completed and attach a link to the knowledge base documentation.
This is pretty self-explanatory, but this will include a discussion of all anticipated documentation deliverables for the proposed project.
Hardware and Software Deliverables
Again, this is pretty self-explanatory. Just be sure and discuss all proposed hardware and software deliverables for the proposed project.
Evaluation Framework
Here you must discuss how your proposed project activities and outcomes will be monitored, evaluated and assessed. You can get ideas from the three processes in PMBOK chapter 8 (Project Quality Management). You will need to explain the evaluation framework in detail, and be sure and show that it aligns with industry standards and best practices for QA, and other acceptance criteria. If you need help with this, try Googling using the search phrase, “What is an evaluation framework in project management?” And you will of course want to cite and reference any information you use.